2020 Homeowners Meeting

2020 HOA Meeting Agenda for Jan 25 2020

Voting Results 2020

Voting Results 2020

Based on the stipulation under article 2 and article 28 as set out in the Las Palmas Covenants, Conditions & Restrictions (CC&R's), for an annual meeting of the Members of the Association, also consistent with article 32 of the Condominium and Home Owners Association Property Regime Real Estate Law for the State of Sonora, we convoke in First Call, all the members of the Las Palmas Home Owners Association located on Paseo Las Palmas SN, Edificio 1 Interior Casa Club. Col. Costa Diamante, Puerto Peñasco, Sonora 83550 to the effect of holding a General Assembly meeting on the 25th day of the month of January 2020, at 10:00 a.m., in the multipurpose area of the second floor of the clubhouse. In the same way for the event of no gathering legal quorum in the moment mentioned above, we convoke for the same purpose, in the Second Call at 10:30 a.m. on the same date and place; meeting that will be held by the following agenda:

  1. Call to order, Welcome by the HOA President. Introduction of City Property Management and an explanation of their role. A review of the protocol of the meeting.
  2. Election of the President of the assembly meeting, appointment of the Secretary of the meeting and the assignment of Scrutinizers.
  3. Validation of Legal Quorum, in which case, declaration of a legal integration of the assembly.
  4. Introduction of board members, onsite management team, City Property Management for HOA Financial & Administrative Services , etc.
  5. NO PROJECTS TO BE PLACED ON THE AGENDA FOR 2020.
  6. HOA Report : Review of HOA matters affecting the 2020 operational budget and Capital Reserve Budget

Operational Items- Operational Budgeta. Pool repairsb. Internet and TV Services Increases by Mega Cablec. Painting of common area buildings and structuresd. HOA Salaries not increased in past 4 to 5 yearse. Additional cost for common area trash and garbage servicesf. Increase in regular elevator maintenance costsg. City Fire Department Increase in Inspection CostsCapital Expenditure Items - Reservesh. New Chaise Loungesi. Common area roadsj. Machine Room Filtration Systemk. Glass safety rails at east and west sides of negative edge pool areal. Elevators- Overhaul & Replacementm. HeatersFinancial Items - Impact both Operational budget and reservesn. HOA delinquency - A very serious matter for all owners. All efforts to collect futile. 2020 budget must be increased to account for this large delinquency.o. Legal Lien Process next step for those units in delinquency.p. Annual Fiesta will be scaled down this year and only possible due to LPR Operator and Restaurant operator offer to provide at cost.  7. HOA President's Report.8. HOA Vice President's Report.9. HOA Treasurer's Financial Report.10. HOA Proposals to be voted on: Proposal 1 - Adult Only Pool Policy - Feedback from owners to re-visit proposal so there is no confusion. The negative edge side of the beach pool has been designated as adult only due to safety reasons. This negative edge pool is not part of the proposal. Owners will be asked to vote for adult only or family on the back pool and the Ying Yang Jacuzzi. i. Back pool behind negative edge pool (Adult) or (Family) ii. Ying Yang Jacuzzi (Adult) or (Family) Proposal II - Pool Heating Policy - The current policy for pool heating has been set for when there is 20% or more occupancy. In an effort to keep our utilities cost as low as possible by only heating the pool during the times when there is a reasonable amount of people at the Resort. It has been proposed to increase to 35% or to only heat during the major holidays The estimated cost has become unrealistic and difficult to manage with the high delinquencies .Mega slide pool area at the Clubhouse $7,000 per month (unrestricted), the back side of the beach pool is $9,000 per month (unrestricted). Las Palmas is aging and needs to focus on necessary capital expenditures and get all owners to pay their fair share of dues before we can focus on heating the pools when we have minimal occupancy.   

  1. Keep the current policy of 20% occupancy for heating.
  2. Increase to 35% to save badly needed funds for operations and capital items.
  3. Only heat pool(s) during Major holidays: Thanksgiving week, Christmas/ NY , Owners meeting week, March Break(s) week(s) , Easter/ Samana Santa week

Proposal III - Proceed with the legal CCR Collection and lien process on delinquent units - The most difficult and frustrating role of the HOA board in pursuing fellow owners for non- payment of HOA dues. Some owners actually believe that they do not have to pay their fair share, or they can decide what to pay the community, when the majority are paying their fair share and forced to pay for those that are not. For those not paying, it becomes a personal matter and start to believe the board is causing their situation and some have even taken unacceptable action against the board not to pay and have create unnecessary hardship for those board owners that have volunteered to assist the community in their board positions. The lien process in Mexico is a very detailed and lengthy legal process but necessary in order for the HOA community to obtain what is owed. It is important that all owners participate in the decision making so there are no doubts and no personal misunderstandings. All delinquent accounts were given a final opportunity with a board approved to waive all penalties and late fees if paid in full by December 31,2019 . A list of units with the delinquent amounts still owning at the time of the owners meeting will be provided to all owners in the meeting package material for all to view . The owners will be given the opportunity at the meeting to provide direction to the new board moving forward on how to proceed with these delinquent accounts still unpaid. (a) Give the board direction to proceed, follow and implement the CCR collections and lien process in order to collect the HOA dues owed and do everything possible withing the CCRs to ensure delinquent owners pay their fair share including taking legal action.(b) Give the board direction not to proceed with the liens and allow the delinquent owners not to pay their fair share.  Presentation and voting of the 2020 Operational Budget. Note: the 2020 operational budget DOES NOT include the cost of the proposals. The cost of any proposal that is approved will be added to the budget to reflect the decision of the owners.11. Board Member election and voting procedures. The Las Palmas owners have voted yes to a proposal by the board in the last owners assembly meeting to increase the board membership from three to five . This year , for the first time Las Palmas will have three open board member positions. Dan Dimovski three year term is up and he has announced that he will not be seeking re-election for another term and is encouraging all owners that have the time and commitment to volunteer and serve the community. Any owners wishing to run for the Director position and who would like their name placed on our ballot please forward your resume to our website ASAP, so it can be added to the meeting package materials and so owners will have an opportunity to review your resume online prior to our meeting. The two additional board member positions will allow for the board to include a Secretary position and a "At Large" Position. All executive board of director positions are determined by the board members in the first board meeting immediately after the owner assembly meeting. The term length of period of each three open board members positions will be determined by the voting results. Top three vote getters will receive highest to lowest term periods. City Property Management will be available to oversee the proper HOA protocol is adhered to during board meetings and annual owners' meetings i.  A 3-year Term Board Member (currently Held by Dan Dimovski in the President role)ii. A 2-year Term Board Member positioniii. A 1-year Term Board Member position12. Final call for nominations and brief statement by nominees.13. Results of the voting on proposals and board member election.14. Closing of the owners' assembly. Meeting adjourned. Please join us for the annual Owners Appreciation Fiesta with dinner and non-alcoholic beverages provided starting at 6:00pm, Saturday, January 25, 2020 in the second level owners' clubhouse multi-purpose bar and lounge. Remember, the Owners Appreciation Fiesta is for Owners Only who are current and fully paid with all their HOA assessments (regular assessments, penalty assessments, and fines, and any other amounts outstanding not paid within 30 days of the due date). It is appreciated and helpful if owners RSVP to hoaboard@laspalmashoa.com. Note:It is important for all owners to note , as per Article 5.15 of the Las Palmas CC&Rs, all owners wishing to participate, i.e., vote, attend the Owners' HOA sponsored Fiesta, must be current and fully paid with all their HOA assessments (regular assessments, penalty assessments, and fines, and any other amounts outstanding not paid within 30 days of the due date). It is also important for owners to be aware of our Bylaws as it relates to ownership participating in General Owner Assembly meetings. Alcoholic beverages and / or being "under the influence", as well as any bad or disruptive behavior while attending important meetings is unacceptable and disrespectful to all owners. Appropriate behavior at the owners annual meeting is necessary in order to complete the business of the HOA, and for all owners to be given the opportunity to participate in the decision making and direction of the community. The Board of Directors is asking for everyone's cooperation.     "All owners must be in good standing to participate in the owner's general assembly meeting. " CLICK HERE FOR  CORRECTED PROXY.15 de Deciembre de 2019 Agenda Según lo estipulado en el artículo 2 y el artículo 28 según lo establecido en los Pactos, Condiciones y Restricciones de Las Palmas (CC & R), para una reunión anual de los Miembros de la Asociación, también de conformidad con el artículo 32 de la Propiedadde la Asociación de Propietarios de Condominios y Viviendas Régimen de la Ley de Bienes Raíces para el Estado de Sonora, convocamos en Primera Llamada, a todos los miembros de la Asociación de Propietarios de Casas Las Palmas ubicada en Paseo Las Palmas SN, Edificio 1 Interior Casa Club. Coronel Costa Diamante, Puerto Peñasco, Sonora 83550 a los efectos de celebrar una reunión de la Asamblea General el día 25 del mes de enero de 2020, a las 10:00 a.m., en el área de usos múltiples del segundo piso de la casa club. De la misma manera para el evento de no reunir quórum legal en el momento mencionado anteriormente, convocamos con el mismo propósito, en la Segunda Llamada a las 10:30 AM en la misma fecha y lugar; reunión que se realizará en la siguiente agenda: 1. Llame al orden, Bienvenido por el Presidente de la HOA. Introducción de la gestión de la propiedad de la ciudad y una explicación de su papel. Una revisión del protocolo de la reunión.2. Elección del Presidente de la reunión de la asamblea, nombramiento del Secretario de la reunión y la asignación de Escrutadores.3. Validación del Quórum Legal, en cuyo caso, declaración de integración legal de la asamblea.4. Introducción de los miembros de la junta, el equipo de administración en el sitio, la City Property Management Company para los servicios administrativos y financieros de HOA, etc.5. NO HAY PROYECTOS A COLOCAR EN LA AGENDA PARA 20206. Informe HOA: Revisión de los asuntos de HOA que afectan el presupuesto operativo 2020 y el Presupuesto de Reserva de Capital   Partidas Operacionales - Presupesto Operativoa. Reparaciones de piscinas.b. Los servicios de Internet y TV aumentan en Mega Cable.c. Pintura de edificios y estructuras de áreas comunes.d. Los salarios de HOA no aumentaron en los últimos 4 a 5 añose. Costo adicional por servicios de basura y basura en áreas comunes.f. Aumento de los costos regulares de mantenimiento del elevador.g. Departamento de bomberos de la ciudad aumento en los costos de inspección.Partidas de Gastos de Capital - Reservash. Nuevas tumbonas.i. Caminos comunes.j. Sistema de filtración de la sala de máquinask. Rieles de seguridad de vidrio en los lados Este y Oeste del área de la piscina con borde negativo.l. Ascensores- Revisión y reemplazo.m. Calentadores.Partidas Financieras: Afectan tanto el presupuesto operative como las Reservas.n. Delincuencia HOA: un asunto muy serio para todos los propietario. Todos los esfuerzos para recoger inútil. El presupuesto 2020 debe aumentarse para tener en cuenta esta gran delincuencia.o. Proceso de gravamen legal siguiente paso para aquellas unidades en mora.p. La Fiesta Anual se reducirá este año y solo será posible debido a la oferta de Operador de LPR y Operador de Restaurante para ofrecer al costo. 7. Informe del Presidente de HOA.8.   Informe del Vicepresidente de HOA.9.   Informe financiero del Tesorero de la HOA.10. Propuestas de la HOA para votar. Propuesta I - Política de Piscina Solo Para Adultos - Comentarios de los propietarios para volver a visitar la propuesta para que no haya confusión. El lado negativo de la piscina de la playa ha sido designado como adulto solo por razones de seguridad. Este grupo de borde negativo no es parte de la propuesta. Se les pedirá a los propietarios que voten solo para adultos o familias en la piscina de atrás y en el Ying Yang Jacuzzi.I.   Piscina trasera detrás de la piscina de borde negativo (Adulto) o (Familia)II. Ying Yang Jacuzzi (Adulto) o (Familia) Propuesta II - Política de Calefacción de Piscinas - La política actual para la calefacción de piscinas se ha establecido para cuando hay un 20% o más de ocupación. En un esfuerzo por mantener el costo de nuestros servicios lo más bajo posible, solo calentando la piscina durante los momentos en que hay una cantidad razonable de personas en el Resort. Se ha propuesto aumentar al 35% o solo calentar durante las vacaciones principales. El costo estimado se ha vuelto poco realista y difícil de manejar con los altos índices de morosidad. la piscina de la playa es de $ 9,000 por mes (sin restricciones). Las Palmas está envejeciendo y necesita enfocarse en los gastos de capital necesarios y hacer que todos los propietarios paguen su parte justa de las cuotas antes de que podamos enfocarnos en calentar las piscinas cuando tenemos una ocupación mínima.  1. Mantenga la política actual de 20% de ocupación para calefacción.2. Aumente al 35% para ahorrar fondos muy necesarios para operaciones y elementos de capital.3. Solo calienta la (s) piscina (s) durante los feriados principales: Semana de Acción de Gracias, Navidad / NY, Semana de reunión de propietarios, Semana (s) de vacaciones de marzo, Semana Santa / Semana Santa de Samaná. Propuesta III - Continuar con el proceso legal de cobro CCR y gravamen sobre unidades morosas,- El papel más difícil y frustrante de la junta de HOA en la búsqueda de otros propietarios por falta de pago de las cuotas de HOA. Algunos propietarios realmente creen que no tienen que pagar su parte justa o pueden decidir qué pagar a la comunidad, cuando la mayoría paga su parte justa y se ven obligados a pagar por los que no lo hacen. Para aquellos que no pagan, se convierte en un asunto personal y comienzan a creer que la junta está causando su situación y algunos incluso han tomado medidas inaceptables contra la junta para no pagar y han creado dificultades innecesarias para los propietarios de la junta que se han ofrecido como voluntarios para ayudar a la comunidad en sus puestos en la junta. El proceso de gravamen en México es un proceso legal muy detallado y prolongado, pero necesario para que la comunidad de HOA obtenga lo que se le debe. Es importante que todos los propietarios participen en la toma de decisiones para que no haya dudas ni malentendidos personales. Todas las cuentas morosas tuvieron una oportunidad final con una junta aprobada para renunciar a todas las multas y recargos por pago atrasado si se paga por completo antes del 31 de diciembre de 2019. Se proporcionará a todos los propietarios una lista de las unidades con los montos en mora aún en vigencia en el momento de la reunión de propietarios en el material del paquete de la reunión para que todos la vean. Los propietarios tendrán la oportunidad en la reunión de dar instrucciones a la nueva junta sobre cómo proceder con estas cuentas morosas aún sin pagar. (a) Dé instrucciones a la junta para que proceda, siga e implemente el proceso de gravamen de CCR para cobrar las cuotas de HOA adeudadas y haga todo lo posible dentro de los CCR para garantizar que los propietarios delincuentes paguen su parte justa, incluida la acción legal.(b) Dar a la junta directiva instrucciones para no proceder con los gravámenes y permitir que los propietarios morosos no paguen su parte justa. Presentación y votación del presupuesto operativo 2020: Nota: el presupuesto operativo 2020 NO incluye el costo de las propuestas. El costo de cualquier propuesta que se apruebe se agregará al presupuesto para reflejar la decisión de los propietarios.   11. Procedimientos de elección y votación de los miembros de la Junta. Los propietarios de Las Palmas han votado sí a una propuesta de la junta en la última reunión de la asamblea de propietarios para aumentar la membresía de la junta de tres a cinco. Este año, por primera vez, Las Palmas tendrá tres puestos de miembro de la junta abierta. El período de tres años de Dan Dimovski ha terminado y ha anunciado que no buscará la reelección para otro período y está alentando a todos los propietarios que tienen el tiempo y el compromiso de ser voluntarios y servir a la comunidad. Los propietarios que deseen postularse para el puesto de Director y que deseen que su nombre aparezca en nuestra boleta electoral, envíen su currículum vitae a nuestro sitio web lo antes posible, para que pueda agregarse a los materiales del paquete de la reunión y para que los propietarios tengan la oportunidad de revisar su currículum en línea antes de nuestra reunión. Las dos posiciones adicionales para miembros de la junta permitirán que la junta incluya una posición de Secretario y una Posición "En General". Todos los puestos de la junta directiva ejecutiva son determinados por los miembros de la junta en la primera reunión de la junta inmediatamente después de la reunión de la asamblea de propietarios. El plazo de duración del período de cada uno de los tres puestos de miembros de la junta abierta estará determinado por los resultados de la votación. Los tres principales candidatos recibirán períodos de mayor a menor plazo. City Property Management estará disponible para supervisar el protocolo HOA apropiado que se cumple durante las reuniones de la junta y las reuniones anuales de propietarios. I)   Un miembro de la Junta de 3 años (actualmente en manos de Dan Dimovski en el cargo de Presidente).II) Un puesto de miembro de la Junta a término de 2 años.III) Un puesto de miembro de la Junta de mandato de 1 año. 12. Llamada final para nominaciones y breve declaración de los nominados13. Resultados de la votación de propuestas y elección de miembro de la junta.14. Cierre de la asamblea de propietarios. Reunión aplazada. Únase a nosotros para la Fiesta Anual de Reconocimiento del Propietario con cena y bebidas no alcohólicas proporcionadas a partir de las 6:00 p.m., el sábado 25 de enero de 2020 en el bar y salón multiusos de la casa club de propietarios de segundo nivel. Recuerde, la Fiesta de Apreciación del Propietario es solo para Propietarios que están actuales y totalmente pagados con todas sus evaluaciones HOA (evaluaciones regulares, multas y multas, y cualquier otra cantidad pendiente no pagada dentro de los30 días de la fecha de vencimiento). Se agradece y es útil si los propietarios responden a hoaboard@laspalmashoa.com. Nota:Es importante que todos los propietarios tengan en cuenta, según el Artículo 5.15 de Las Palmas CC & Rs, todos los propietarios que deseen participar, es decir, votar asistir a la Fiesta patrocinada por la Asociación de Propietarios de Propietarios, deben estar al día y totalmente pagados con todas sus evaluaciones de HOA (regular evaluaciones, multas y multas, y cualquier otra cantidad pendiente no pagada dentro de los 30 días de la fecha de vencimiento). También es importante que los propietarios conozcan nuestros Estatutos en lo que respecta a la propiedad que participa en las reuniones de la Asamblea General de Propietarios.  Las bebidas alcohólicas y / o estar "bajo la influencia", así como cualquier comportamiento malo o perjudicial mientras asiste a reuniones importantes es inaceptable e irrespetuoso para todos los propietarios. El comportamiento apropiado en la reunión anual de propietarios es necesario para completar el negocio de la Asociación de Propietarios, y para que todos los propietarios tengan la oportunidad de participar en la toma de decisiones y la dirección de la comunidad. La Junta Directivaestá pidiendo la cooperación de todos. "Todos los propietarios deben estar en regla para participar en la reunión de la asamblea general de propietarios".

Voting Results 2020

Voting Results 2020

Voting Results 2020

Proposal 1 - Adult Only Pool Policy - Feedback from owners to re-visit proposal so there is no confusion. The negative edge side of the beach pool has been designated as adult only due to safety reasons. This negative edge pool is not part of the proposal. Owners will be asked to vote for adult only or family on the back pool and the Ying Yang Jacuzzi.

i. Back pool behind negative edge pool (Adult) 23.73% or (Family) 31.16%

ii. Ying Yang Jacuzzi (Adult) 28.35% or (Family) 28.12%

Proposal II - Pool Heating Policy - The current policy for pool heating has been set for when there is 20% or more occupancy. In an effort to keep our utilities cost as low as possible by only heating the pool during the times when there is a reasonable amount of people at the Resort. It has been proposed to increase to 35% or to only heat during the major holidays The estimated cost has become unrealistic and difficult to manage with the high delinquencies .Mega slide pool area at the Clubhouse $7,000 per month (unrestricted), the back side of the beach pool is $9,000 per month (unrestricted). Las Palmas is aging and needs to focus on necessary capital expenditures and get all owners to pay their fair share of dues before we can focus on heating the pools when we have minimal occupancy.   

1. Keep the current policy of 20% occupancy for heating. 29.83%

2. Increase to 35% to save badly needed funds for operations and capital items. 11.79%

3. Only heat pool(s) during Major holidays: Thanksgiving week, Christmas/ NY , Owners meeting week, March Break(s) week(s) , Easter/ Samana Santa week 20.04%

Proposal III - Proceed with the legal CCR Collection and lien process on delinquent units - The most difficult and frustrating role of the HOA board in pursuing fellow owners for non- payment of HOA dues. Some owners actually believe that they do not have to pay their fair share, or they can decide what to pay the community, when the majority are paying their fair share and forced to pay for those that are not. For those not paying, it becomes a personal matter and start to believe the board is causing their situation and some have even taken unacceptable action against the board not to pay and have create unnecessary hardship for those board owners that have volunteered to assist the community in their board positions. The lien process in Mexico is a very detailed and lengthy legal process but necessary in order for the HOA community to obtain what is owed. It is important that all owners participate in the decision making so there are no doubts and no personal misunderstandings. All delinquent accounts were given a final opportunity with a board approved to waive all penalties and late fees if paid in full by December 31,2019 . A list of units with the delinquent amounts still owning at the time of the owners meeting will be provided to all owners in the meeting package material for all to view . The owners will be given the opportunity at the meeting to provide direction to the new board moving forward on how to proceed with these delinquent accounts still unpaid.

(a) Give the board direction to proceed, follow and implement the CCR collections and lien process in order to collect the HOA dues owed and do everything possible withing the CCRs to ensure delinquent owners pay their fair share including taking legal action. 44.05%

(b) Give the board direction not to proceed with the liens and allow the delinquent owners not to pay their fair share. 13.42%

Proposal IV - APPROVE 2020 BUDGET - Yes - 48.06% NO - 10.41%

BOARD MEMBER POSITIONS / 3 VACANCIES

i.  A 3-year Term Board Member (currently Held by Dan Dimovski in the President role)

ii. A 2-year Term Board Member position

iii. A 1-year Term Board Member position

Norma Gaona - 22.50%

John Hudson - 18.87%

Jackie Jeklinski - 35.01%

Julian Nabozny - 21.84%

Leroy Tapia - 40.55

Werner Von Borries - Absent 0%

Carmen Winkel - 41.35%

Tom Zier - Absent 0%

2019 Homeowners Meeting

2019 HOA Meeting Agenda for Jan 26 2019

2019 HOA Meeting Agenda for Jan 26 2019

2019 HOA Meeting Agenda for Jan 26 2019

Based on the stipulation under article 2 and article 28 as set out in the Las Palmas Covenants, Conditions & Restrictions (CC&R’s), for an annual meeting of the Members of the Association, also consistent with article 32 of the Condominium and Home Owners Association Property Regime Real Estate Law for the State of Sonora, we convoke in First Call, all the members of the Las Palmas Home Owners Association located on Paseo Las Palmas SN, Edificio 1 Interior Casa Club. Col. Costa Diamante, Puerto Peñasco, Sonora 83550 to the effect of holding a General Assembly meeting on the 26th day of the month of January 2019, at 10:00 a.m., in the multipurpose area of the second floor of the clubhouse. In the same way for the event of no gathering legal quorum in the moment mentioned above, we convoke for the same purpose, in the Second Call at 10:30 a.m. on the same date and place; meeting that will be held by the following agenda:

NOTE: Alcoholic beverages and / or being “under the influence”, as well as any bad or disruptive behavior while attending important meetings is unacceptable and disrespectful to all owners. Appropriate behavior at the owners annual meeting is necessary in order to complete the business of the HOA, and for all owners to be given the opportunity to participate in the decision making and direction of the community. The Board of Directors is asking for everyone’s cooperation.

Additionally, as per Article 5.15 of the Las Palmas CC&Rs, all owners wishing to participate, i.e., vote, attend the Owners’ HOA sponsored Fiesta, must be current and fully paid with all their HOA assessments (regular assessments, penalty assessments, and fines, and any other amounts outstanding not paid within 30 days of the due date).  It is also important for owners to be aware of our Bylaws as it relates to participating in General Owner Assembly meetings. 

  1. Call to order, Welcome by the HOA President.
  2. Election of the President of the assembly meeting, appointment of the Secretary and the assignment of Scrutinizers.
  3. Validation of Legal Quorum, in which case, declaration of a legal integration of the assembly.
  4. Introduction of board members, onsite management team, administration, etc.
  5. NO PROJECTS TO BE PLACED ON THE AGENDA FOR 2019.
  6. HOA President’s Report.

a.  The “State of Las Palmas”.

b.  A review of 2018.

c.  The direction for 2019

  1. Jorge Lenin Attorney – Discussion of Las Palmas legal matters and Q&A by Owners.  To confirm legal position on owners not in good standing and what they can and can’t do at owners’ assembly meeting:  Can they attend the meeting?  Can they vote?  Can they provide a proxy to another owner?  Can they attend the Owners’ Appreciation Fiesta?
  2. Vice President’s Report.
  3. Treasurer’s Financial Report.
  4.  Status of Owners Violating the HOA Rental System.
  5. Owners Operating Illegal Rental Businesses.
  6. Owners Not Paying Their Fair Share of Impact Fees.
  7. Owners in the Rental Pool.
  8. Owners Not in the Rental Pool and Not Operating an Illegal Rental Business.
  9. Las Palmas Onsite Manager operational report.
  10. HOA Proposals to be voted on:

Proposal 1 – Adult Only Pool Policy - Currently the negative edge side of the beach pool has been designated as adult only due to safety reasons.  This proposal will expand the adult only area to include the entire beach pool and the jacuzzi area.  The cost of this proposal should it be approved by owners is the additional cost of staff to enforce this proposal during daily hours of operation.

Proposal II – Permanent Daily Winter Month Pool Heating Policy - The current policy has been the slide side of the Clubhouse pool is heated when there is 20% or more occupancy. This has kept our utilities’ cost low by only heating the pool during the times when there is a reasonable amount of people at the Resort.  This proposal introduces to change the minimum 20% occupancy and make the heating of our pools unrestricted during the months of November through April.  With the addition of the new beach pools this policy gives the owners an opportunity to decide on what pool(s) will be heated without restriction on occupancy during the winter months. The estimated cost for unrestricted heating of our pools per month is as follows:  Megaslide pool area at the Clubhouse $7,000 per month (unrestricted), the back side of the beach pool is $9,000 per month (unrestricted). 

  1. Keep the current policy of 20% occupancy for heating.
  2. If the proposal for unrestricted heating of our pools passes please vote on which pools to heat above and beyond our current budget:
    1. Megaslide - $7,000 per month.
    2. Back Side of the Beach Pool - $9,000 per month.  If this proposal passes it is contingent upon the outcome of the Adult Only Pool proposal.  The heated pool must be available for all ages. 
    3. Both Megaslide Pool and the back side of the Beach Pool - $16,000 per month.

Proposal III – Oversight Committee– One of the roles of the HOA Board of Directors is to form and appoint owners to various committees to assist the HOA.  This year the HOA Board of Directors has elected to give the owners the opportunity to appoint through the election process members to serve on this Committee.  The role of the Oversight Committee will be of a financial nature.  This Committee and its members are not in any way Board of Directors positions.  The Committee will be headed by the Treasurer of the Board and the members of this Committee will have access to HOA financial information through the Treasurer.  The purpose of this Committee is to assist the HOA and the Treasurer in finding ways to improve Las Palmas while being mindful of the fact that this is an HOA operating in Mexico and following Mexican financial practices and standard.  Owners wishing to participate and volunteer on this committee and for any other HOA position must be present at the meeting and in good standing and must be current on all their fees with no outstanding violations. 

Proposal IV – Beach Palapas – As a beachfront resort community Las Palmas has always had palapas.  To date the direction of the community has been to provide as many palapas as possible.  With the new beach pool development, it is important to the Board of Directors that the community provide the HOA with reaffirmation of this direction.  Currently we have four palapas on each side for a total of eight palapas and it is HOA practice to keep the height of the palapas no higher than the barrier wall to minimize any obstruction they may cause due to the new beach pool development.  We ask the owners to vote on:

  1. YES – continue to provide palapas based on our ability to do so; OR
  2. NO palapas in front of Las Palmas and remove the existing palapas.

Proposal V – Changing trim color from current gold color on all buildings and villas to terracotta color currently used throughout the community - Currently the exterior trim color of the buildings and villas is a shade of gold.  The accent color such as building sides and interior stairwell is terracotta.  We asked the owners to provide the HOA direction on the following:

  1. YES – keep the shade of gold colors as they are – NO CHANGE
  2. CHANGE THE shade of GOLD COLOR on all buildings and villas to match the terracotta color.
  3. Eliminate the shade of gold color on all buildings and villas completely and use the off-white that currently exists as the main color.

Proposal VI – Changing the Current Board from 3 Members to 5 Member.  As per Las Palmas Bylaws:  “The Board may increase the number of directors on the Board, but the number of directors must always be an odd number and shall not exceed nine (9) directors.”  Although this act falls under the role of the HOA Board of Directors it has been elected by the Board to bring this forward to all Owners, so the Owners can make this decision on increasing the current 3 member Board to a 5 member Board.  It is important to note that this proposal if approved, will amend our current Bylaws and will not only introduce two additional Board members, but will introduce the position of Secretary for one of these additional Board members.  Like most proposals there is a cost and a benefit. Please take the time to review both as amending our current structure has many costs associated with it, i.e., legal costs to amend our current Bylaws, additional Board of Directors expenses, additional organizational costs and greater HOA bureaucracy with an increased 5 member Board.

  1. 13. Presentation and voting of the 2019 Operational Budget. Note:  The 2019 operational budget DOES NOT include the cost of the proposals.  The cost of any proposal that is approved will be added to the budget to reflect the decision of the owners. 
  2. Board Member election and voting procedures. A 3-year Term Board Member (currently Bonnie Horton in the Treasurer role). Bonnie Horton has announced that she will be seeking re-election in her role as Las Palmas Board of Director in the role of Treasurer. Any owners wishing to run for the Director position and who would like their name placed on our ballot please forward your resume to our website ASAP, so it can be added to the meeting package materials and so owners will have an opportunity to review your resume online prior to our meeting. 
  3. Final call for nominations and brief statement by nominees. 
  4. Results of the voting on proposals and board member election. 
  5. Closing of the owners’ assembly. Meeting adjourned

Please join us for the annual Owners Appreciation Fiesta with dinner and non-alcoholic beverages provided starting at 6:00pm, Saturday, January 26, 2019 in the second level owners’ clubhouse multi-purpose bar and lounge. Remember, the Owners Appreciation Fiesta is for Owners Only who are current and fully paid with all their HOA assessments (regular assessments, penalty assessments, and fines, and any other amounts outstanding not paid within 30 days of the due date).  It is appreciated and helpful if owners RSVP to 

VOTING RESULTS

2019 HOA Meeting Agenda for Jan 26 2019

2019 HOA Meeting Agenda for Jan 26 2019

Las Palmas 2019 Homeowners Assembly January 26, 2019



Scrutinizers Jim Gibbons & Sylvia Fructhandler


Proposal 1 – Adult Only Pool Policy - Currently the negative edge side of the beach pool has been designated as adult only due to safety reasons.  This proposal will expand the adult only area to include the entire beach pool and the jacuzzi area.  The cost of this proposal should it be approved by owners is the additional cost of staff to enforce this proposal during daily hours of operation.

RESULTS:

YES: 20.61%

NO: 14.84%


Proposal II – Permanent Daily Winter Month Pool Heating Policy - The current policy has been the slide side of the Clubhouse pool is heated when there is 20% or more occupancy. This has kept our utilities’ cost low by only heating the pool during the times when there is a reasonable amount of people at the Resort.  This proposal introduces to change the minimum 20% occupancy and make the heating of our pools unrestricted during the months of November through April.  With the addition of the new beach pools this policy gives the owners an opportunity to decide on what pool(s) will be heated without restriction on occupancy during the winter months. The estimated cost for unrestricted heating of our pools per month is as follows:  Megaslide pool area at the Clubhouse $7,000 per month (unrestricted), the back side of the beach pool is $9,000 per month (unrestricted). 

RESULTS:

  1. Keep the current policy of 20% occupancy for heating.  27.47%
  2. If the proposal for unrestricted heating of our pools passes please vote on which pools to heat above and beyond our current budget:
    1. Megaslide - $7,000 per month. 2.35%
    2. Back Side of the Beach Pool - $9,000 per month.  If this proposal passes it is contingent upon the outcome of the Adult Only Pool proposal.  The heated pool must be available for all ages.  1.35%
    3. Both Megaslide Pool and the back side of the Beach Pool - $16,000 per month. 5.52%


Proposal III – Oversight Committee– One of the roles of the HOA Board of Directors is to form and appoint owners to various committees to assist the HOA.  This year the HOA Board of Directors has elected to give the owners the opportunity to appoint through the election process members to serve on this Committee.  The role of the Oversight Committee will be of a financial nature.  This Committee and its members are not in any way Board of Directors positions.  The Committee will be headed by the Treasurer of the Board and the members of this Committee will have access to HOA financial information through the Treasurer.  The purpose of this Committee is to assist the HOA and the Treasurer in finding ways to improve Las Palmas while being mindful of the fact that this is an HOA operating in Mexico and following Mexican financial practices and standard.  Owners wishing to participate and volunteer on this committee and for any other HOA position must be present at the meeting and in good standing and must be current on all their fees with no outstanding violations. 

RESULTS: 

YES: 30.15%

NO: 6.14%

Top THREE votes are on committee:

SHARON WALKSTRAIGHT (JAKE)(B-105):  14%

DEREK NEWMAN (G-403): 11%

KARL KURKOWSKI (B-501): 11%

RON STUDENY: 8%


Proposal IV – Beach Palapas – As a beachfront resort community Las Palmas has always had palapas.  To date the direction of the community has been to provide as many palapas as possible.  With the new beach pool development, it is important to the Board of Directors that the community provide the HOA with reaffirmation of this direction.  Currently we have four palapas on each side for a total of eight palapas and it is HOA practice to keep the height of the palapas no higher than the barrier wall to minimize any obstruction they may cause due to the new beach pool development.  We ask the owners to vote on:

  1. YES – continue to provide palapas based on our ability to do so; OR
  2. NO palapas in front of Las Palmas and remove the existing palapas.

RESULTS: 

YES: 29.91%

NO: 7.47 %


Proposal V – Changing trim color from current gold color on all buildings and villas to terracotta color currently used throughout the community - Currently the exterior trim color of the buildings and villas is a shade of gold.  The accent color such as building sides and interior stairwell is terracotta.  We asked the owners to provide the HOA direction on the following:

  1. YES – keep the shade of gold colors as they are – NO CHANGE 25.06%
  2. CHANGE THE shade of GOLD COLOR on all buildings and villas to match the terracotta color. 11.72%
  3. Eliminate the shade of gold color on all buildings and villas completely and use the off-white that currently exists as the main color. 0.0%


Proposal VI – Changing the Current Board from 3 Members to 5 Member.  As per Las Palmas Bylaws:  “The Board may increase the number of directors on the Board, but the number of directors must always be an odd number and shall not exceed nine (9) directors.”  Although this act falls under the role of the HOA Board of Directors it has been elected by the Board to bring this forward to all Owners, so the Owners can make this decision on increasing the current 3 member Board to a 5 member Board.  It is important to note that this proposal if approved, will amend our current Bylaws and will not only introduce two additional Board members, but will introduce the position of Secretary for one of these additional Board members.  Like most proposals there is a cost and a benefit. Please take the time to review both as amending our current structure has many costs associated with it, i.e., legal costs to amend our current Bylaws, additional Board of Directors expenses, additional organizational costs and greater HOA bureaucracy with an increased 5 member Board.

RESULTS: 

YES: 30.20%

NO: 7.09 %


2019 BUDGET PROPOSAL for the 2019 Operational Budget. Note:  The 2019 operational budget DOES NOT include the cost of the proposals.  The cost of any proposal that is approved will be added to the budget to reflect the decision of the owners. 

RESULTS:

YES: 36.03%

NO: 1.77 %


Board Member election and voting procedures. A 3-year Term Board Member (currently Bonnie Horton in the Treasurer role). Bonnie Horton has announced that she will be seeking re-election in her role as Las Palmas Board of Director in the role of Treasurer. Any owners wishing to run for the Director position and who would like their name placed on our ballot please forward your resume to our website ASAP, so it can be added to the meeting package materials and so owners will have an opportunity to review your resume online prior to our meeting. 

RESULTS:

BONNIE HORTON: 21.40%

WES ROBERTSON:  3.77%

JENIFFER GOODRICH:  3.63%

LEROY TAPIA:   .93%